My Company HQ

My Company HQ logo

A virtual business office that helps small businesses operate with the structure of a larger company  

Designed to support: - Small remote teams (3-20 staff) - Consulting firms - Agencies - Virtual assistant businesses - Coaching companies - Online service businesses - Small manufacturing companies - Startups without formal operating structures

By signing up you agree to our Terms & Conditions.

Welcome!

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Access your private virtual business office

Checking session

10

Select one, or up to ten departments

Operations, Sales & Marketing, Finance, Administration & HR, Customer Service, Strategic Management, Procurement, Productions, Warehousing & Fulfillment, and Legal & Regulatory Affairs

12+

Set up one-time or recurring meetings

Weekly and monthly cadences across every department: schedule meetings, generate or add agenda, conduct and document proceedings, save and email meeting minutes.

1

Founder view

Run your business like a real company, even if you only have 3 staff.

∞

Automated Content Planning

AI-assisted social posts created and scheduled across desired social media platforms

Click on any card below to learn more about the department

Administration & HR

Company records, policies, routines, future hiring

Administration & HR

  • Keep company records and policies tidy
  • File documents and stay on top of compliance
  • Plan training and track hiring needs
  • Get reminders for calendar items and renewals
  • Run weekly admin check-ins with your team
  • Clock in and out with punch-in / punch-out

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Operations

Product flow, SOPs, fulfilment, suppliers

Operations

  • Track stock and inventory levels at a glance
  • Write and share standard operating procedures
  • Oversee fulfilment and packaging day-to-day
  • Rate suppliers and keep them honest
  • Log process tweaks and improvements as they happen

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Sales & Marketing

Campaigns, channels, content, customer growth

Sales & Marketing

  • Track sales pipeline and channel performance
  • Plan campaigns and content calendars together
  • Try out growth experiments and learn fast
  • Check platform analytics without drowning in numbers
  • Manage promotions and special offers in one place

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Content Planning

Plan, write and schedule social content across channels

Content Planning

  • Draft posts and spark ideas with AI help
  • Schedule to LinkedIn, X, Facebook, TikTok, Instagram
  • Map out content calendars and campaigns together
  • Auto-generate hashtags and catchy captions
  • Design social posters and flyers on the fly
  • Get drafts approved and publish with a click
  • Archive posts and see what worked

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Customer Service

Customer inquiries, complaints, feedback, and satisfaction tracking

Customer Service

  • Track tickets and escalations without losing them
  • See how fast you respond and how happy customers are
  • Review customer feedback in one digest
  • Update your FAQ and knowledge base as issues pop up
  • Plan service improvements based on real data

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Strategic Management

Business direction, priorities, performance, and long-term growth decisions

Strategic Management

  • Track goals and priorities that actually matter
  • Score how each department is doing
  • Log risks and key decisions as they happen
  • Plan growth initiatives with the team
  • Run quarterly check-ins to stay aligned

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Finance

Cash, pricing, margins, bookkeeping rhythm

Finance

  • Reconcile revenue and expenses the easy way
  • Watch cash flow and stay on top of bills
  • Analyse margins and tweak pricing
  • Review budgets and forecasts monthly
  • Prep tax and management accounts without the headache

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Procurement

Suppliers, sourcing, purchase orders, and vendor performance

Procurement

  • Track purchase orders and delivery ETAs
  • Follow up suppliers and manage quotes
  • Monitor incoming deliveries and delays
  • Score supplier performance over time
  • Renew contracts and review costs regularly

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Productions

Production planning, recipes, batches, quality, and output

Productions

  • Plan production schedules and batch runs
  • Track actual output against your targets
  • Log quality checks and fix issues fast
  • Monitor raw material usage and waste
  • Analyse yields and improve recipes

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Warehousing & Fulfillment

Inventory, storage, picking, packing, and outbound shipments

Warehousing & Fulfillment

  • Reconcile stock counts with your system
  • Get low-stock alerts and auto-reorder triggers
  • Clear dispatch backlogs and handle exceptions
  • Review how carriers are performing
  • Check warehouse layout and fulfilment costs

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Legal & Regulatory Affairs

Contracts, compliance, licences, regulatory filings, and legal risk

Legal & Regulatory Affairs

  • Review contracts and NDAs in the pipeline
  • Track compliance filings and deadlines
  • Monitor licence renewals so nothing lapses
  • Update legal risk register as things change
  • Manage regulator correspondence in one place

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